WESTERN WASHINGTON UNIVERSITY

APPLICATION FOR WAIVER OF TUITION & FEES FOR WESTERN EMPLOYEES

SUMMER QUARTER (separate form required for Fall, Winter, Spring)

Faculty                  Classified Staff                 Exempt Professional Staff

I hereby request waiver of tuition and fees under provisions of the Summer Employee Waiver Program for the course(s) listed below.  NOTE: Enrollment in the tuition waiver program is subject to the rules and restrictions outlined below.  Deadline to submit this form: no later than the first week of the quarter.

Signature of employee _______________________________________ Date ___________

Signature of Department Head _____________________________________ Date ___________

EMPLOYEE TUITION EXEMPTION RULES AND PROCEDURES (SUMMER)

ELIGIBILITY

Faculty, exempt professional staff and permanent classified staff are eligible for this benefit provided that they have a minimum  of six months service at WWU in at least half-time status; and:

1.        Classified staff and exempt professional staff must be employed at least 20 hours per week during the quarter enrolled, except as set forth in 3 below.

2.        Faculty must be in at least half-time status during the quarter enrolled, except as set forth in 3 below.

3.        Employees whose appointments qualify under 1 or 2 above for at least three quarters during a year, and who are under contract to continue at least half-time employment following the quarter during which they are not in half-time status, may enroll during the “off” quarter.

EXCLUSIONS

Tuition and fee waiver for enrollment is limited by the Board of Trustees to no more than 4 credits in a Summer term.  An employee wishing to enroll for more than 4 credits may do so, but must pay full tuition for any credits beyond 4.   Enrollments under this program may not be made for any of the following:

1.        Self-supporting courses offered through Extended Programs.

2.        Conferences, Directed Independent Study, or other individualized courses.

3.        Graduate thesis or research.

4.        International studies.

5.        Internships, such as Student Teaching, Practicums, Recreation 471, Journalism 430, etc.

6.        Correspondence courses and Resident Independent Study offered via Extended Programs.

7.        Non-credit programs.

8.        Registration in any course prior to the start of the quarter.

The University reserves the right to exclude, at its discretion, registration in certain programs and courses.

FEES

Enrollment in the Summer Employee Fee Waiver program  requires the payment of the non-refundable $50 service fee.  Certain courses may also require laboratory fees, etc.  ALL FEES MUST BE PAID BY THE TUITION PAYMENT DEADLINE.

WORKLOADS

It is the responsibility of department heads to assure that an employee’s work responsibilities are not adversely affected by course enrollments and that extra staff is not required as a result of such enrollments.  Work time lost as the result of course enrollments must be made up except in the unusual case involving a directive by an employer that an employee take a course to upgrade job-related skills.

REGISTRATION PROCESS

 1.    Complete the 'Reactivation' form available from the Summer Session Office, the Summer Session Web site or in the Summer Bulletin at least five days prior to the start of Summer quarter so that your registration account may be activated. (NOTE: If you wish to matriculate and earn a degree or teaching certificate, you must submit credentials and gain regular admission. Then, as long as you enroll each quarter, no new application is needed. If you do not wish to matriculate, or if you do not enroll for a given quarter, the short admissions form must be completed before the quarter during which you wish to enroll.)

2.    Obtain the tuition waiver form from your department, Registrar, or the Human Resources Web site. Secure the necessary signatures from your Department Head and Human Resources.

3.    Tuition waived enrollments are on a space available basis and will not be accepted until the first day of classes each quarter. Register on the Web or RSVP during Phase III, which begins on the first day of classes and ends on the fifth day of instruction.  The deadline for registration on this waiver is the fifth day of instruction.

4.    Submit the signed tuition waiver form directly to the Registrar's Office AFTER registration is complete.

5.    Fees are due by the fee payment deadline for the current term; refer to the Summer Bulletin. The $50 service fee is non-refundable and must be paid even if you withdraw in the first week of the quarter.

6.    You may register either for credit or as an auditor. (Auditing requires written permission of the instructor and is subject to restrictions listed in the catalog.)

7.    All University regulations on prerequisites and scholarship standards apply to employees enrolling through this program.

8.    Employees enrolling under the provisions of the tuition waiver program may not obtain permission from faculty members to enroll "over the limit."

9.    If you wish to register without waiting to see if space is available in a given course, you may register in the normal fashion and pay regular tuition by turning in the 'Reactivation Form' without submitting the waiver form. An employee who registers for any course during Phase I or II must pay regular tuition.

Rev. 6-18-2001