Quarter:   Year:

WESTERN WASHINGTON UNIVERSITY

APPLICATION FOR WAIVER OF TUITION & FEES FOR WESTERN EMPLOYEES

ACADEMIC YEAR (separate form required for Summer)

Faculty               Classified Staff                Exempt Professional Staff

NAME:    EMPLOYEE/STUDENT #
AGENCY/DEPARTMENT Campus Phone:

I hereby request waiver of tuition and fees under provisions of RCW 28B.15.558 for the course(s) listed below.  NOTE: Enrollment in the tuition waiver program is subject to the rules and restrictions outlined below.  Deadline to submit this form: no later than the first week of the quarter.

DEPT COURSE CRN TITLE CREDITS DAYS TIME
MAXIMUM CREDITS ON TUITION & FEES WAIVER 8.

Signature of employee ________________________________ Date ____________

.........................................................................................................................................................
Department Head's Certification (Mark all boxes that apply)
Classes are during working hours.  Arrangements have been made for employee to make up the time.
Classes are during non-working hours.
Class attendance is required by department and is considered part of workload.

Signature of Department Head _______________________________ Date ____________

.........................................................................................................................................................
Certification of Personnel Officer
Employee is eligible for this benefit.
Signature of Personnel Officer _______________________________ Date _____________

 

EMPLOYEE TUITION EXEMPTION RULES AND PROCEDURES

ELIGIBILITY

Faculty, exempt professional staff and permanent classified staff are eligible for this benefit provided that they have a minimum of six months service at WWU in at least half-time status; and:

1.  Classified staff and exempt professional staff must be employed at least 20 hours per week during the quarter enrolled, except as set forth in 3 below.
2.  Faculty must be in at least half-time status during the quarter enrolled, except as set forth in 3 below.
3.  Employees whose appointments qualify under 1 or 2 above for at least three quarters during a year, and who are under contract to continue at least half-time employment following the quarter during which they are not in half-time status, may enroll during that "off" quarter.

EXCLUSIONS

Tuition and fee waiver for enrollment under RCW 28B.15.558 is limited by the Board of Trustees to no more than 8 credits per term.  An employee wishing to enroll for more than eight credits may register for as many as 10 credits, but must pay full tuition for the 9th and 10th credits.  An employee wishing to enroll for more than 10 credits must pay regular tuition and fees for the total number of credits.  Full-time employees are limited to 10 credits.  Enrollments under this program may not be made for any of the following:

1.  Self-supporting courses offered through Extended Programs.
2.  Conferences, Directed Independent Study, or other individualized courses.
3.  Graduate thesis or research.
4.  International studies.
5.  Internships, such as Student Teaching, Practicums, Recreation 471, Journalism 430, etc.
6.  Correspondence courses and Resident Independent Study offered via Extended Programs.
7.  Non-credit programs.
8.  Registration in any course prior to the start of the quarter.
The University reserves the right to exclude, at its discretion, registration in certain programs and courses.

FEES

Enrollment under RCW 28B.15.558 requires the payment of the non-refundable $30 service fee.  Certain courses may also require laboratory fees, etc.  ALL FEES MUST BE PAID BY THE TUITION PAYMENT DEADLINE.

WORKLOADS

It is the responsibility of department heads to assure that an employee's work responsibilities are not adversely affected by course enrollments and that extra staff is not required as a result of such enrollments.  Work time lost as the result of course enrollments must be made up except in the unusual case involving a directive by an employer that an employee take a course to upgrade job-related skills.

REGISTRATION PROCESS

1.  Complete application in the Admissions Office at least three weeks prior to the start of the quarter involved, so that registration materials may be prepared.  (Note: if you wish to matriculate and earn a degree or teaching certificate, you must submit credentials and gain regular admission.  Then as long as you enroll each quarter, no new application is needed.  If you do not wish to matriculate, or if you do not enroll for a given quarter, a short Admission form must be completed before the quarter during which you wish to enroll.)

2.  Obtain the tuition waiver form from your department, Registrar, or the Human Resources website.  Secure the necessary signatures from your Department Head and Human Resources.
3.  Tuition waived enrollments are on a space available basis and will not be accepted until the first day of classes each quarter.  Register on the Web or RSVP during Phase III, which begins on the first day of classes and ends on the fifth day of instruction.  The deadline for registration on this waiver is the fifth day of instruction.
4. Submit the signed tuition waiver from directly to the Registrar's Office AFTER registration is complete.
5.  Fees are due by the fee payment deadline for the current term; refer to the Timetable of Classes.  The $30 service fee is non-refundable and must be paid even if you withdraw in the first week of the quarter. 
6.  You may register either for credit or as an auditor.  (Auditing requires written permission of the instructor and is subject to restrictions listed in the catalog.)
7.  All University regulations on prerequisites and scholarship standards apply to employees enrolling through this program.
8.  Employees enrolling under the provisions of the tuition waiver program may not obtain permission from faculty members to enroll "over the limit."
9.  If you wish to register without waiting to see if space is available in a given course, you may register in the normal fashion and pay regular tuition without submitting the waiver form.  An employee who registers for any course during Phase I or II must pay regular tuition.