department sponsoring field trips or extra-curricular
activities, please read the following information carefully. It
is important that you make any staff coordinators aware of the
program procedures as well. Field trip insurance must be
paid for before the date of the trip.
on WWU sponsored and supervised field trips or similar
extra-curricular activities as a group/class may purchase field
trip insurance for medical expense benefits and accidental death
and dismemberment coverage for injuries arising outof the trip.
This is not a mandatory requirement for field trips, only an
option for student and chaperones to provide some limited
form of coverage to participants who may or may not have their
own personal medical coverage. All members of the group
should participate. The policy does not provide coverage
for any personal side trips occurring before, during or after
the university-related trip. Other exclusions in
coverage apply as well and coverage is limited to that provided
by the insurance policy. The cost is $.80 per
participant per day.
Field Trip Insurance: Cash payment is made at the University
Cashier’s office before the day of the trip or activity.
A Field Trip Insurance Roster is provided below and the
completed roster must accompany payment. The University Cashier
forwards a receipt and trip information to Risk Management for
If payment is to
be made through transfer of funds, the department/program
completes a journal voucher (JV), attaches a completed roster
and submits to Accounting Services, with a copy to Risk
Management. Do not send originals to Risk Management.
Claim forms are available from Risk Management. The individual
in charge of the activity can request copies of claim forms to
have on hand in the event an injury occurs. Follow the claim
procedure as outlined on the form.
Accidental Medical Expenses: $5,000; Accidental Death and
Dismemberment: $5,000; There is some coverage for expenses
related to dental injury and sickness; Deductible: $100.
Coverage Only: If an injured participant has any other
applicable insurance, including medical or dental, that coverage
will be primary and any remaining medical expenses can be
submitted under the field trip insurance program. In the
absence of another valid and collectible insurance, expenses
incurred for any covered injury would be payable under the field
trip insurance program in accordance with the terms, conditions
and exclusions of the policy.
Activities: Activities that are sponsored and supervised by
WWU during the field trip specified.
Notice: This summary is designed to give you a general overview
of the insurance coverage. It should be construed as a
representation or legal interpretation of insurance coverage.
Coverage may change without notice. Contact Risk Management for specific information about the
program and coverage terms, conditions and exclusions.