Coffee & Light Refreshments/Meals with Meeting Authorization Form

Routing Instructions

(1)   Department requestor completes Coffee & Light Refreshments/Meals with Meetings Authorization Request ("ESign Request Form") and forwards to the authorized Budget Authority or Financial Manager for approval. 

(2)   The Budget Authority or Financial Manager will forward to the Appropriate VP, Provost, or Delegated Authority.  Please refer to your division’s delegated authority.

(3)   The Provost/VP/Delegated Authority will [dis]approve the request and lock the ESign Request Form.  Upon approval, the department will receive ESign notification, including an ESign number (at the top of the ESign Request form).

(4)   After receiving approval, the department completes the Purchase Form.

(5)   The department should record the ESign Request form number in the top line of Section II (Comments/Instructions) of the Purchase Form.

(6)   The department can then either (A.) print out the ESign Request form and attach it to the Purchase Form or (B.) clearly write the ESign Request form number on the Purchase Form and then submit the Purchase Form and any backup to Business Services MS 1420.

In order for Business Services to track the paper Purchase Form, and the corresponding ESign Request form, the Purchase Form number should be included in the ESign Request form box (located under Instruction #2).  If you write the ESign Request form number on the Purchase Form, and the Purchase Form number on the ESign form, then the two forms will track.

Alternatively, you can print the ESign Request form and attach it to the Purchase Form before sending it to Business Services MS 1420.