1.    Complete the Activities Council Funding Request Form

       Review the Activities Council Funding Guidelines below and meet with one of the following advisors/staff for advising before submitting the form.  Meeting with an Advisor is required before your request will be processed.  Appointments with advisors can also be made by calling 360-650-3450.

·         Casey Hayden, Student Activities Adviser

                        Viking Union 431, 360-650-2489, Casey.Hayden@wwu.edu                        

·         Lisa Rosenberg, Assistant Director of Student Activities

                        Viking Union 425A, 360-650-6123, Lisa.Rosenberg@wwu.edu

·         Vice President for Activities (go to http://www.as.wwu.edu/student-government/board-of-directors/vp-activities/ for the name of the current VP)

                        Viking Union 504, 360-650-3736, ASVP.Activities@wwu.edu

2.    Submit the Form by any Wednesday, no later than 5 pm.  You will automatically be placed on the next Activities Council meeting agenda as an Information Item - this means that your proposal will be discussed at this meeting, but will not be voted on until the following meeting (unless the request is under $75). You will be contacted by phone and email about the Council meeting time and location.

3.    Attend the Activities Council Meeting   At least one representative must be present.  Be prepared to answer questions about your funding request, how the money will be spent, how this expense of funds will benefit students, how you plan to advertise, etc. 

4.    After Your Request is Approved   Make an appointment with Kayle Walls, A.S. Business Director, 

       VU 513, 360-650-6112, email: AS.Business@wwu.edu

ACTIVITIES COUNCIL FUNDING GUIDELINES

The following guidelines and timelines will assist you in developing an effective proposal. It is the desire of the Council to give first consideration to programs or events which fit the criteria below:

· A funding request for an event including an outside performer, speaker, presenter, etc. and/or involving a contract must be submitted in time to be presented a minimum of four (4) meetings before the event takes place.  Funding proposals for events not requiring a contract must be submitted in time to be presented a minimum of three (3) meetings before the event occurs.

· Primary consideration will be the activity itself and the planning and organization details shown in the                   proposal.  However, past success of the organization and/or program will also be considered.

· An activity which has the potential for reaching a wide range of students and/or the possibility of considerable university involvement will receive maximum consideration.

· An activity which will help educate or enlighten students in an effective way (regardless of the financial success) will receive maximum consideration.

· A.S. Organizations will receive higher priority than other organizations (ie. Residence Halls or Academic Departments).

· Organizations submitting proposals to the Activities Council should show they have researched additional funding sources.

· Organizations should be prepared to discuss the rationale for requesting funds from the Activities Council and demonstrate how the event/activity will benefit Western students.

· The Activities Council will not grant any form of retroactive funding.

· Ethnic Student Center clubs & AS Program Offices are not eligible for AC funding.  They may request funds through the ESC Steering Committee (ESC Clubs) or Board Supplemental Program Fund (program offices).

Following are descriptions of the different ways the Activities Council can allocate funding.

Underwrite   Both the organization and the Activities Council share in the financial risk.  Organization                    repays as much as they can out of revenue, or returns any used funding.

Grant                          The money is granted outright and does not need to be repaid.

Loan               Must be repaid – the requesting organization assumes all financial risk